EC Scholar Admin Guide

For any assets added to Esploro/Eckerd Scholar platform, consider the following:

1) Access - how openly available is the content? Is it shared without restriction, limited to the campus community, or hidden?

2) Copyright and licenses - material submitted to the platform is likely automatically copyrighted to the students, or owned by the College. Copyright owners also have the option to apply alternative license models to their assets as well, including Creative Commons for published works or open data licenses for date and software.

Keep this in mind for all assets and include these details when discussing submissions with researchers and students. Include these questions in any submission guidelines to help authors think about how they wish to share and distribute their work.

Access rights are defined for any Asset or ETD deposits and describe the level of availability for a particular item. 

Access Rights within Esploro:

• Open – The file is immediately available.
• Open with Embargo – The file will be available after an embargo period. Select the end date for the embargo, or select a relative time period for the embargo, starting from the publication date. The date that the embargo expires is displayed in the Embargo Expiry Date column to help calculate the open access indicator and to help you determine until when the embargo is in force.
• Restricted – The file is visible to associated researchers but not available, except by request. Enter a reason for the restriction.
• Closed – The file is not available to researchers. Enter a reason for the restriction.
• Locally defined – Select a local access policy and enter a reason.

DEFAULT COPYRIGHT STATEMENTS

This document is protected under copyright and other intellectual property laws. Reproduction or retransmission of the materials, in whole or in part, in any manner, without the prior written consent of the copyright holder, is a violation of copyright law.

FOR UNDERGRADUATE THESES

Students and their research partners (if applicable) shall retain the copyright of their original thesis. Researchers are asked to respect copyright policy for any copyrighted excerpts, charts, tables, or images used within their thesis.

For thesis students, the following sharing options are provided at the time of thesis submission:

Students should work with their Thesis Committee and relevant collaborators to agree upon the level of sharing that they would prefer for their thesis. You may change your sharing settings at any point by letting the library know your preferences.

• I agree to make my thesis available to the Eckerd College Community and to the larger community of scholars upon its deposit into the digital archive or successor technology. My thesis will be available in print in the EC Library or on Interlibrary Loan.
• I agree to make my thesis available ONLY to the Eckerd College Community upon its deposit into the digital archive or successor technology. My thesis will be available in print in the EC Library.
• I agree to make my thesis available in print in the EC Library, and in an electronic copy to be deposited for preservation purposes only. The electronic copy will not be made available to any users.